1. Minimum and Maximum Periods for Staff Teaching Mobility
The duration of activity for staff mobility for lecturing is at least 2 consecutive working days, excluding travel in mobility with the Program countries; at least 5 consecutive working days in mobility with partner countries. The maximum duration of the activity in both cases is 2 months. In order for the activity to be considered a valid activity, it is mandatory to teach at least 8 lesson hours. In cases where the activity takes place for more than 1 week, the required compulsory lesson time should be increased in proportion to the duration (for example, since it is mandatory to teach for 8 hours in an activity that will last for 1 week, it is mandatory to teach for at least 16 hours in an activity that will last for 2 weeks).
In cases where lecturing and Decommissioning activities are carried out together, the minimum duration of lecturing is one week or 4 hours for short-term activities.
The minimum period of mobility for the personnel who are invited to teach students at a higher education institution with ECHE in Turkey, who work in a business located in one of the program countries or in the above-mentioned organizations, is at least 1 day, except for travel days, and there is no minimum class time application.
Mobility of teaching staff in the beneficiary's participation in the certificate of force majeure[1] except for a period of less than 2 days, it performs the activity and/or less than you should give hours of lecture cases, the activity is considered invalid, and any grant is paid to the beneficiary.
Provided that force majeure can be documented, activities that cannot be completed within the minimum period are accepted; a grant is given for the remaining time, and travel expenses are paid by adhering to the distance calculator. Before an event or situation is considered a force majeure, the Center should be contacted.
2. Special Situations in Personnel Mobility
Staff mobility can be realized by combining the teaching activity with the training activity. This combination is evaluated as a lecture activity as a whole and reported to the Beneficiary Module (UN) as a Lecture activity.
The activity of teaching or receiving education can be carried out in more than one host institution / organization in the same country. This situation is evaluated as a single course or training activity in which the minimum activity period is applied.
3. Evaluation Criteria
The evaluation process should be fair, transparent, impartial and consistent. Criteria that completely exclude a certain person or category of personnel or that will allow only a certain person or category of personnel to be selected cannot be determined. The positive or negative weight of the specified criterion should not be such that this criterion can determine the entire evaluation result. (For example; Personnel who present a foreign language certificate at certain points are calculated by scoring +10 points out of a hundred.)
The following priorities should definitely be taken into account as evaluation criteria:
1) For the first time, participation is prioritized in the election.
2) The foreign language level is prioritized.
3) Disabled personnel are prioritized.
4) Veteran personnel and martyr and veteran spouse and child personnel are prioritized[2].
5) Mobility to the country of citizenship is given low priority.
4. Daily Grant Amounts According to the Countries Visited
The daily amount to be given to the personnel who will benefit from personnel mobility is calculated by taking into account the amounts specified in the table below according to the time spent with the country of destination. The amounts shown in the table are in Euros.
Country Groups
Country
Daily Grant (Euro)**
1. Group Countries
Denmark, Finland, Ireland, Sweden, Iceland, Liechtenstein, Luxembourg, Norway
14. The Countries Of The Region
162
2. Group Countries
Germany, Austria, Belgium, France, Cyprus, Netherlands, Spain, Italy, Malta, Portugal, Greece
5. The Countries Of The Region
144
3. Group Countries
Bulgaria, Czech Republic, Estonia, Croatia, North Macedonia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey *
126
Other Countries
1-4 and 6-13. The Countries Of The Region
180
* It is used only for staff invited to teach from a business abroad or a higher education institution that does not have an ECHE.
** in personnel mobility activities lasting longer than 14 days; 70% of the daily grant amount given above for the 15th and later days should be based on a daily basis.
No grant payment is paid for days that do not contain any activities or cannot be documented as activities appropriate to the type of activity performed.
5. Travel Expense Calculations
The amount of travel expenses to be paid to the personnel benefiting from the personnel mobility activity should be calculated using the “Distance Calculator”. The distance calculator can be accessed from the link below:
http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
The km value of the distance between the two points from the place where the staff is located to the place of activity should be determined via the distance calculator and the travel grant should be calculated using the table below. Dec. The mileage displayed in the distance calculator is the round-trip figure for the grant in the table below, and the amount in question is not multiplied by two. The transfer of personnel does not affect the distance reached by the distance calculation mentioned above.
Travel Distance
Standard Travel Grant Amount (Euros)
Green Travel Grant Amount (Euros)
from 10 to 99 KM Dec
23
from 100 to 499 KM Dec
180
210
from 500 to 1999 KM Dec
275
320
from 2000 to 2999 KM Dec.
360
410
from 3000 to 3999 KM Dec.
530
610
from 4000 to 7999 KM Dec.
820
8000 KM or more
1.500
It is assumed that the starting point of the trip is the location of the sending organization, and the place where the activity is performed is the location of the host organization. If the starting point of the trip is a different city from the city where the sending institution is located, or if the activity takes place in a city other than the city where the host institution is located, if the change leads to the travel entering a different distance band, travel invoices are requested and grants are given according to the distance band that took place. If a different starting point or place of activity is reported, the reason for this difference is indicated in the report, documents and invoices indicating the starting and ending points of travel are kept in the personnel file for presentation in possible inspections.
Beneficiaries who prove that the travel grant allocated according to the distance band in Table-2 does not cover at least 70% of the total travel expenses may claim exceptional travel expenses, provided that they certify. The grant that can be received in this context cannot exceed 80% of the total travel costs. However, in this case, the travel grant is not paid separately according to the distance band.
Staff who prefer to travel in the Green Travel type are provided with individual support for up to 4 days for travel days.
6. Pay For Staff
Copies of the election lists and personnel contracts recorded in the minutes are sent to the relevant units that keep the project account and pay (strategy development, financial affairs, accounting unit, etc.) it must be sent with a signature and paid at the pay stage, after checking the beneficiary information contained in the pay document and the consistency of the grant amount with the information contained in these lists, the payment must be made.
Grant payments are paid in Euros, taking into account the tax exemption provisions contained in the agreements signed between the EU and Turkey regarding the Decommissioning of the Erasmus+ program.
In cases where the activity does not take place, no grant payment is paid to the beneficiary. If payment has been paid, a refund will be received.
7. Making a Cut in the Grant
In case of non-delivery of documents proving participation in the mobility (certificate of participation), the mobility is considered invalid and the grant is not paid to the staff, the grant paid at the beginning is charged. In addition, the grant is deducted in relation to activities that are incomplete or inappropriate than planned. Although it is stipulated that it will be paid in the initial planning, the amounts that are not paid and / or requested back from the staff after they are paid should be reported back to the Center.
8. The Status of Receiving a Grant for the Second Time
In accordance with the national priorities set by the EU Commission and the Center, in order for more staff to benefit from the activities, it is envisaged that a staff member will benefit from the mobility of teaching staff once during the same contract period. However, in the absence of an application to evaluate the potential for change and if this is documented, it may be possible for the same personnel to participate in the same personnel mobility activity more than once during the same contract period.
9. Status of Being a Non-Grant (“0” Grant) Staff
If the staff wants, they can participate in the activity without receiving a grant. In order to benefit from the activity without a grant, an application must be submitted and the application must be evaluated together with other applications.
The difference from non-grant personnel is that the staff is not included in the budget calculations and is not paid to him. Failure to receive a grant is not a reason for staff not to be involved in the selection process.
10. Returning Before the Completion of the Planned Activity Period
In case the mobility period is realized below the minimum period without depending on the force majeure, the mobility in question is considered invalid and the grant payment is not paid. However, entry to the Beneficiary Module (UN) is made for these personnel.
In the event that the personnel returns early from the planned mobility activity period due to force majeure[3], the amount of the personnel is given according to the distance calculator with the daily grant in exchange for the period of stay of the personnel abroad. If more than the grant calculated for the remaining period has been paid, a refund of the excess amount is requested.
Personnel who cannot complete the minimum period of two days for personnel mobility (excluding travel) due to force majeure reasons are allowed to compensate by participating in activities at the same or another institution by signing a new training / training program and personnel mobility contract without being re-elected during the same contract period. In this case, the first activity and the compensation activity realized by the return due to force majeure should be reported separately to the Beneficiary Module (UN), and travel and casual grants should be paid according to the dates of the realized activity. The number of days granted for the compensation activity may not exceed the number of days granted for the first planned activity, and the right to compensation cannot be transferred to subsequent contract periods.
If a staff member who has stayed longer than the minimum activity period is forced to return due to a personal force majeure, the staff is not given the opportunity to go back to compensate for the activity that he could not complete.
Force majeure reasons affecting the general (natural disaster, epidemic (COVID-19) in the destination region, strike, etc.) regarding the cases of personnel who return before completing the prescribed period of activity due to, the National Agency and the European Commission examine each case separately and decide collectively to apply, for example, to accept the activity or to allow it to be repeated.
11. Departure to the Country of Citizenship
It is possible for a staff member who is a citizen of one of the Program Countries and residing in Turkey to go to the country of which he is a citizen through mobility activities; however, during the evaluation process, it is possible for these staff to Article III. low priority is given in accordance with 4.3.2.
12. Using Electronic Documents
First of all, the staff is asked to submit documents with an original wet signature or signed with a secure electronic signature. However, in cases where wet or secure electronic signed documents cannot be provided, documents whose authenticity is not in doubt are accepted in electronic formats such as photocopies Jul, pdf and JPEG. However, grant contracts must be wet or secure e-signed.
13. Documents that Need to be Issued for Staff Mobility to Teach
The following documents are mandatory in personnel mobility files or e-archives:
1. Interagency agreement,
2. Application,
3. Invitation letter,
4. Grant agreement signed between the staff and the higher education institution Decisively,
5. Personnel mobility agreement for the teaching activity (approved by the parties),
6. Certificate of participation,
7. A document stating that the grant has been paid (receipt or equivalent),
8. Documents showing the dates of travel (such as flight cards, passport entry-exit)[4]
9. Staff Survey: Staff who benefit from the mobility to teach using the Mobility Tool are asked to fill out the online EU Survey (EU Survey).
10. Explanatory and evidentiary documents related to special circumstances (deduction of the grant, early return due to force majeure, etc. documents showing the reasons for the situations)
[1] force majeure", an obstacle to the fulfillment of any obligation arising from this agreement any of the parties; the parties involved in the application of the subcontractor or third parties or affiliates are not caused by the negligence of errors that are shown all the care and attention and, despite the inevitable and unpredictable, also means any condition or event beyond the control of the parties is exceptional. Failure to provide a service, defects in equipment or materials, or their failure to be ready on time cannot be put forward as a force majeure cause, unless it is directly caused by a force majeure cause, as well as a labor dispute, strike or financial difficulties.
[2] Combat veterans and their spouses and children, as well as the spouses and children of war martyrs, as well as 12/4/1991 dated and 3713 numbered 21 of the Anti-Terrorism Law. According to the article, “public officials while performing their duties at home and abroad for acts of terror or adjectives tried to do these tasks as interlocutor, even though injured, becomes disabled, those who died or were killed”s spouse and children of the Decree Law No. 667 date 23 July 2016 and with 7. In accordance with the Article, the spouses and children of those who lost their lives due to the coup attempt and terrorist act carried out on 15/07/2016 and the actions that are a continuation of this act, or civilians who are disabled, and the spouses and children of these people are prioritized if they apply for Erasmus staff mobility.
[3] force majeure", an obstacle to the fulfillment of any obligation arising from this agreement any of the parties; the parties involved in the application of the subcontractor or third parties or affiliates are not caused by the negligence of errors that are shown all the care and attention and, despite the inevitable and unpredictable, also means any condition or event beyond the control of the parties is exceptional. Failure to provide a service, defects in equipment or materials, or their failure to be ready on time cannot be put forward as a force majeure cause, unless it is directly caused by a force majeure cause, as well as a labor dispute, strike or financial difficulties.
[4] The provisions of the Grant Agreement concluded with the Higher Education Institution are essential.
