Table-1 Selection Criteria and Weighted Score Table

In case of prior benefit, the application of “-10 points” deduction is not applied for mobility performed at the previous level of education or for mobility other than higher education student / internship mobility. It is applied if a student who has completed mobility applies again within the same level of education.

For students who were elected in a previous election period at the same level of education, but did not perform their activities without force majeure, a deduction of “-10 points” is applied for each activity for which the activity was not performed, despite being eligible. If the higher education institution allows a period of time for students to inform that they have given up by anticipating the abandonment, and students inform that they have given up within this period, the deduction of points is not applied.

Education and institutions of higher education internship application and evaluation process is conducted in the same elections, previously a student movement and can't take advantage of that study, and internship activities refer also to the “10 points” is left to the preference of the student activities which will be applied in eksiltmen. In this case, a petition is received from the student in which activity he prefers to apply a reduction. If a student who has previously benefited from mobility applies to both education and internship activities at the same time, a “-20” point deduction is applied from the type of mobility he previously benefited from, and a “-10” point deduction is applied from the second type of mobility he applied for.

Deductions are made based on the student's total score.

Students studying in a double major can apply for mobility from only one major during the same application period.

The ranking of students' scores is made within the relevant department / faculty according to the quotas allocated to the departments or faculties.

4.2.3 Breakdown of Notes

The student's grade point average must meet the minimum requirements at the application stage. The most recent tran taken by the student is used to determine the grade point average. Student participation (elections) current is based on the use of a tran issued by the institution of higher education, although the first period at the doctoral level graduate and higher education institutions the applicant and made the choice not yet received for previous students in tertiary education is a tran grade point is used. Similarly, the graduation grade obtained at the previous level of education is used for students who applied for the first semester at the undergraduate level and have not yet completed a tran at the higher education institution where the selection was made. For students who have transferred from another higher education institution by horizontal or vertical transfer and have not yet formed a grade point average in the higher education institution where they have been selected, the grade point averages contained in the final tran they received from the higher education institution they came from are taken into account.

4.2.4 Foreign Language

Higher education institutions should establish a criterion for determining the level of a foreign language that is equally applicable to all students applying. At the application stage, all students should be asked for the same (or different) document / exam results, which are considered equivalent to each other, and these document / results should be taken into consideration.

The documents to be used in determining the foreign language level and the method to be applied are notified to the students during their application. If the higher education institution itself organizes an exam to determine the level of a foreign language, this exam should be conducted by professional institutions (units of the institution or other universities related to foreign language teaching, or special institutions affiliated with the Ministry of National Education). The Erasmus corporate coordinator and Erasmus office employees cannot take part in any stage of the foreign language exam. In the evaluation of the exam results, the effect of the exam result, which determines the speaking level, if any, on the total foreign language exam result cannot be more than 25%. For detecting the level of foreign language higher education institution in the case of the examination regulations, the examination of Foreign Language Teaching unit related to examination results, the official correspondence of the list in the appendix of each page and signed/parafli to be approved and should be forwarded to the Erasmus office.

 Higher education institutions may not charge students for participation in the foreign language placement exams they organize. Because an institutional support grant is provided by the Center to support the costs related to the student selection process. To determine the number of students who can participate in the exam and examination regulations allocated for Labor, time and economic resources to avoid wastage of applying for higher education or students who have not attended the exam without a compelling reason to re-apply any activity within the scope of the event, the weighted score from selection “-5 points” can be reduced. In case of failure to attend the foreign language exam without an excuse, the student may be recourse to the student for the expenses incurred for the student. In case of failure to participate in the foreign language exam without an excuse, “-5 points” can be deducted, this condition must be clearly stated in the exam announcement. If it is not specified in the announcement, the point deduction cannot be applied.

5.  Grant Support, Duration and Grant Calculations

           5.1 Monthly/Daily Grant Amounts According to the Countries/Activities Visited

Grant support is provided to students to ensure that part of their expenses arising from being abroad are covered during the period of activity they spend abroad. The grants are not intended to cover the full costs of the students related to the activity, but are only contributions.

The countries where student mobility activities can be carried out are divided into 3 groups according to their standard of living levels and monthly/daily internship grants have been determined for the country groups.

 The country groups and the monthly / daily grant amounts to be given to the students who will go to these countries are shown in the following tables:

A) Student / Recent Graduate Mobility to the Program Countries

The table of individual support grant amounts to be applied when sending students /recent graduates to the program countries is below:

      B) Additional Grant Support for Student/Recent Graduate Mobility

      Disadvantaged participants will be able to receive Additional Grant Support in October in addition to the grant they deserve. In order for the grant to be granted, the disadvantaged participant was defined as an individual who has limited economic and social opportunities and fits into the following subcategories.

      1) those who are subject to the law No. 2828 (those who have a decision on protection, care or housing by the Ministry of Family and Social Services in accordance with the Law No. 2828)

2) Students whose rights have been decided to be protected, cared for or sheltered in accordance with the Child Protection Law No. 5395

3) Those who are connected to the orphan pension

4) Children of martyrs / Veterans

5) To the student or family who are connected disability pension (student's self, mother, father or guardian of the municipalities, public institutions and organizations (ministries, social assistance and solidarity Foundations, the General Directorate of foundations, the Red Crescent, AFAD, the reference received financial support from institutions such as Erasmus during his time as proof that are required to be submitted.

Credit and Dormitory Institution scholarships and similar scholarships, other grants, grants and scholarships in the nature of success scholarships, one-time grants are not accepted within the scope of this financial assistance.

Students who meet the above coverage, if they request and on condition that they certify their status, will be able to receive an Additional Grant Support of € 250 per Month for student mobility between 2-12 months, depending on the type of mobility.

6.      Making Cuts in Grants

The higher education institution makes a grant deduction in the following cases, provided that it is announced prior to the mobility and stipulated in the contract:

1) In Case of Failure: Grants of unsuccessful students are deducted proportionally to the failure, not less than 5%. The higher education institution should determine the amount and reasons for the deduction to be made due to the failure in advance, announce it to the students who will participate in the mobility, it should be stipulated in the grant agreement to be signed with the student and apply the same deduction amount for the same situations in accordance with the principles of equality and transparency.

2) Failure to Fill out the Participant Questionnaire: Except for technical reasons, students who do not fill out the participant questionnaire are deducted in the amount of 20% of the total final grant. All deductions are made based on the number of activity days performed, the number of deduction days is entered in the relevant section in the Beneficiary Module, and the reasons for deduction are written in the explanation section.

      6.1 Full Refund of the Paid Grant:

If the documents proving participation in the mobility (participation certificate or post-return tran (ToR), which can replace it) are not submitted, the mobility is considered invalid and the grant is not paid to the student; the grant paid at the beginning is collected.

7.      Academic Recognition

The institution of higher education is obliged to provide full recognition to the period of study spent abroad.

Full recognition must be performed in the following way: taken at the host institution and the student internship agreement with their original names and credits of internship in the footnotes of the tran and Diploma Supplement clearly the student to be included in the Erasmus+ mobility benefitted from under must be specified. In addition, October 6.1 of the tran and Diploma[10] should clearly indicate which courses were taken within the scope of Erasmus+ and which higher education institution.

Before the internship activity begins, a Learning Agreement for Traineeship (Learning Agreement for Traineeship) must be signed by all parties. The signing of internship agreements for the 2021 call year will be carried out in print, not online, through EWP. The sending higher education institution guarantees that full recognition will be provided if the student succeeds in the business program specified in this agreement.

It is necessary that the student's internship period within the scope of the curriculum is fully recognized by his institution and preferably using ECTS credits.

In cases where the internship is not part of the curriculum, the higher education institution carries out the recognition by registering the internship activity carried out abroad in the Diploma Supplement.

In order to guarantee academic recognition, a decision of the department / faculty / institute board should be taken on how the internship activity will be recognized in the program where the student is a student before the student leaves.

8.      Online Language Support (OLS)

8.1.    Scope of Online Language Support

An Online Language Support system is offered by the European Commission for students who will benefit from student mobility activities in higher education.

Online language support, German, French, Dutch, Italian, English, Spanish, Czech, Danish (Danish language), Greek, Polish (Polish language), Portuguese, Swedish, Bulgarian, Finnish, Croatian, Hungarian, Romanian, Slovak, Irish, Estonian, Latvian, Lithuanian, Slovenian and Maltese languages are offered. Students who will carry out their overseas mobility activities in these languages are subject to this system. However, among the students who will carry out activities in these languages, online language support is not applied for students whose native language is the language in which they will carry out activities. Dec.

Online language support includes exams that students are required to take and optional online language course support.

8.2.    Compulsory Exams

Students selected to perform internship mobility take two exams through the OLS system, one before starting their activities and one separately after completing their activities. Participants who get C2 from the first exam are not required to take the second exam.

The exam is conducted in the language in which the student will perform the internship activity at the institution to which he goes. Students who perform more than one activity, even if the activities follow each other, also take the OLS exam for each activity.

Exams do not affect the students' eligibility status. The exams before and after the activity are conducted in order to observe the change in the language proficiency of the student during the activities. OLS exams cannot be used as a means of selection for mobility.

The exam results can only be viewed by the student and the higher education institution that sent the student.

8.3.    Optional Language Courses

After taking the language exam, students can attend online language courses depending on their wishes before starting their activities, if they find themselves inadequate according to the exam results, or on the recommendation of higher education institutions.

German, English, Spanish, French, Italian, Dutch and Portuguese languages and B2 on the exam and the result of the exam; Bulgarian, Czech, Danish, Greek, Croatian, Hungarian, Polish, Romanian, Slovak, Finnish and Swedish languages and the B1 exam and the result of the exam, depending on the wishes of the students on the language of the country they go to online language courses can benefit from. The course assignment to these students is again made by the higher education institution. The online language courses that become active at the beginning of the mobility can be continued for two more months after the end of the mobility, up to a maximum of 13 months.

8.4.    Participation in Online Language Exams and Courses

The ability of students to participate in exams and language courses is provided by higher education institutions. The higher education institution is obliged to assign compulsory exams to the student before departure and at the end of mobility. The institutional support grant of the higher education institution that does not fulfill this obligation without a force majeure reason may be deducted by 25% to 75% in accordance with the provisions of the October Grant Agreement “Contractual and Financial Provisions - Grant Deduction in Case of Insufficient, Partial or Late Implementation”. Language examination and language course rights (licenses) are defined by the Center to all higher education institutions that will carry out student mobility at the beginning of the contract period in accordance with their mobility capacities through the OLS system. The licenses are given to the higher education institution as a total number without distinction of language. The higher education institution decides how many licenses to use in which language according to its own needs.

The higher education institution defines the exam rights allocated to it for the students who will perform activities in that language for each language through the OLS system. It also defines the course licenses for the students who will take the course.

Licensing procedures for students are made possible by entering students' e-mail addresses into the system. Students take their exams and courses via the web page link sent to their e-mail addresses.

If the number of language course licenses of the higher education institution is lower than the number of students who want to take the course, the higher education institution distributes the course licenses starting from the students who have the lowest score in the language of the exam they have entered.

It is recommended to give ECTS credits to students who take OLS courses regularly. The amount and conditions of the ECTS credit to be defined to the OLS are at the discretion of the higher education institution.

9.      Extension of the Activity Period

If the student requests an extension of the activity period, his/ her request is evaluated by the Erasmus office and the student's faculty / department officials. Depending on the approval of the institution and the academic status of the student, it is possible to extend the period, but it is not mandatory. For the extension of the period, the following conditions must be met:

1. In order to extend the period, the request must be submitted no later than 1 month before the originally planned mobility end date. In case the request is accepted by all parties, changes should be made to the grant agreement and all necessary procedures regarding the extension of the period should be completed.

2. The extended period cannot be extended after the end date of the contract signed between the Dec and the higher education institution

3. If there is an increase in the maximum grant amount specified in the contract signed with the student, October contract should be made with the student in this case.

In the event that students extend their activities, if there are sufficient grants in the relevant operating budget of the higher education institution, grants may be granted for the extended period of activity. In the event that the budget is not sufficient to cover the extension periods of all students who want an extension, the students to be granted grants are determined in accordance with the principle of impartiality and transparency based on their success in the first selection.

10.  Returning Before the Completion of the Planned Activity Period

In case of early return of students from the planned mobility activity, the following possibilities are at stake:

 1. If the minimum period specified in this manual for the type of mobility is completed, but the student returns early from the planned activity period, the amount of the grant is given to the student in exchange for the period of the student's stay abroad. If more than the grant calculated for the remaining time has been paid, a refund of the excess amount is requested.

2. If the mobility is returned before the minimum periods specified in this manual have been completed, no grant payment will be paid for this mobility. However, the Beneficiary Module (BM) is entered for this student. Payments made (including travel, if any) will be refunded.

 3. If, as a result of force majeure, the minimum periods specified in this manual have been returned from mobility before completion, the grant payment is paid for the actual period of stay of the student abroad.

11.  Decommissioning of the Activity Period

In the event that the student is forced to return due to a personal force majeure without ensuring the minimum period of activity, the student has the opportunity to repeat his activity, provided that the following conditions are met:

1. The new activity must be of the same type as the activity that cannot be completed.

2. A new learning agreement must be signed.

3. The incomplete period and the period given for compensation should be reported separately.

If a student who has stayed longer than the minimum activity period is forced to return due to a personal force majeure, the student is not given the opportunity to go back to compensate for the activity that he could not complete.

Force majeure that affects the general (COVID-19, the presence of a natural disaster in the destination region, a strike, etc.) the National Agency and the European Commission make a general assessment on the situations of students who return before completing the prescribed period of activity due to this and make a decision that will be implemented collectively and make an announcement.

12.  Departure to the Country of Citizenship

It is possible for a student who is a citizen of one of the Program Countries and residing in Turkey to go to the country of which he is a citizen through mobility activities; however, during the evaluation process, these students are assigned to III of this Manual.4.2.2. In accordance with the article, low priority is given.

13.  Using Electronic Documents

The grant agreement signed by the student and the higher education institution must be signed wet. The Learning Agreement is arranged through the EWP/OLA platform. For documents other than this, students are asked to submit original wet signed documents first. However, when wet-signed documents cannot be provided, the documents to be sure it was real (e.g., presented by the student, although the officials of the partner institution to be confirmed by documents that are sent directly by the partner institution or wet) signed (without copy and electronic formats, such as JPEG, pdf) is considered.

In addition, in higher education institutions that use digital systems within the scope of Paperless Erasmus (Erasmus Without Paper) and Online Learning Agreement (OLA) projects, documents other than the grant agreement signed with the student should be prepared using these systems.

14.  Status of Being a Student Without a Grant (with a Grant of “0”)

Students can participate in activities without receiving a grant if they wish. Non-grant students are also subjected to a general assessment along with other applications and go through the same process as grant students. The difference of a student without a grant is that the student is not included in the budget calculations and is not paid for himself. Failure to receive a grant is not a reason for the student not to participate in the selection process.

After the students are selected according to the evaluation criteria and their weights, if there is a quota that cannot be supported financially within the budget allocated to the higher education institution, an assessment can also be made among the students who want to go without a grant. Dec. Here, in accordance with the rules of impartiality and transparency, the selection of students is carried out taking into account the general evaluation criteria and weights.

After he left hibesiz as students of Higher Education Institutions, Institutional Support Grants and additional resources for students, such as transfer from hibesiz hibelendirme finding reasons if it decides to successfully hibelendirme by considering the sequence might make the decision to allocate a grant to be applied equally to all students may take hibesiz. In both cases, the decision to allocate grants must be registered by the electoral Commission. In order for the relevant amendment to enter into force, the grant agreement must be revised or October agreement made at the earliest possible date, but in any case before the completion of the student's activity. This revised / October agreement can be made through the contract signed and scanned by the student, provided that the wet signed document is received later.

An increase in grants cannot be realized after the activity is completed.

At each level of education, mobility cannot be carried out for more than 12 months, even without a grant.

15.  Academic Fees

The higher education institution, which is a guest, cannot charge any academic fee to the student who comes within the scope of Erasmus+. Academic fee includes tuition fee, registration fee, exam fee, laboratory fee and library fee. However, the insurance, residence permit, discount travel card, copies of academic materials, laboratory products, such as the use of various materials necessary for the use of students of higher education institution on how to pay the fees if it makes the same amount will be charged.

Students continue to pay the tuition/tuition fees they normally pay, if any, by enrolling in their own higher education institutions during the period of their activities abroad.

16.  National Grants and Scholarships

The higher education institution is obliged to ensure the continuation of the higher education scholarships and loans that students participating in the mobility activity have already received during the period of their activities abroad Jul. This acquisition cannot be terminated, interrupted or reduced during the student's internship activity abroad.

Higher education institutions cannot limit the right of students who meet the national scholarship or loan application requirements to benefit from the Erasmus+ grant. Students who have not earned the right to apply for national scholarships or loans can also apply for an Erasmus+ grant.

17.  Insurance Obligations

Students participating in the activities are required to take out their compulsory insurance according to the relevant types of activities. The higher education institution checks that the insurances have been made and makes sure that they have been made. Which insurances are mandatory are specified in the student agreement.

18.  Student Mobility Documents

The following documents must be included in each student file or e-archive. However, except for the following, the higher education institution may also keep the documents it needs within its institution regarding the activity in the file.

Documents issued before the start of the activity and during the activity:

1.      Student application form and attachments October 2019:

October 1 - Schedule of notes,

October 2 - Document indicating the level of foreign language,

      2. Written notification or collective announcement to the student that the student has been selected,

      3. The acceptance letter received from the institution to be the guest (Acceptance Letter),

      4. A Decoded copy and October copies of the contract for Erasmus+ Higher Education internship mobility signed between the student and the higher education institution:

October 1 - Learning Agreement,

October 2 - General Conditions: It is not mandatory that the General Conditions be in the copy to be kept in the higher education institution.

October 3 - Student Declaration: It is given to the student in a single copy, it is not mandatory to be in his file. The contract templates to be signed with the participants are located in the “Files” section of the MS Teams ErasmusNet communication platform.

5. The relevEnt board decision indicating which courses to be taken abroad (included in the Tuition Agreement) will be counted as corresponding to the courses in the program of the student, or the Learning and / or Internship Agreement indicating this (Learning Agreement for Studies / Traineeships),

6. A receipt related to the payment paid to the student or a bank statement containing the details of the payment paid to the student,

Documents completed after the end of the activity:

1. Filling out the “after activity” section of the Tuition Agreement given to the student by the host institution to indicate the start and end days of the student's activity and being approved by the opposite institution. If a separate document indicating the dates of activity is issued and approved by the opposite institution, these documents are also accepted.

2. Certificate of Attendance[11]

3. A document showing the student's success status in relation to the activity;

4. For internship mobility: The ”Evaluation of the Trainee" section of the Internship Agreement, which shows the assessment of success in the internship activity,

5. Student Questionnaire: Using the Mobility Tool, students are asked to fill out the online EU questionnaire (EU Survey). Students whose activities have been completed are required to fill out the questionnaire.

6. Online language exam: Students who have completed their activities are required to take language exams via the OLS system.

7. Explanatory and evidentiary documents related to special circumstances (deduction of the grant, early return due to force majeure, etc. documents showing the reasons for the situations),

8. After the student returns, the final tran of the courses indicating that they are recognized by higher education institutions and / or a sample of the Diploma October, if any.

In addition to these documents, the higher education institution is obliged to prepare the necessary documents that will be valid within the institution in order to ensure the academic recognition of the semester spent abroad.

Students who have completed the mobility period are required to complete the documents that they must submit upon their return. Sanctions against students who do not complete the documents Article III.it is mentioned in 8. The higher education institution determines a suitable date for the completion / correction of incomplete or incorrect documents of its students. Any request for changes made to the student information contained in the final report to be submitted to the Center after the 30-day objection period to the final report result will not be accepted.

[1] "force majeure", an obstacle to the fulfillment of any obligation arising from this agreement any of the parties; the parties involved in the application of the subcontractor or third parties or affiliates are not caused by the negligence of errors that are shown all the care and attention and, despite the inevitable and unpredictable, also means any condition or event beyond the control of the parties is exceptional. Failure to provide a service, defects in equipment or materials, or their failure to be ready on time cannot be put forward as a force majeure cause, unless it is directly caused by a force majeure cause, as well as a labor dispute, strike, or financial difficulties.

[2] First level: Associate degree, bachelor's degree; second level: master's degree; third level: doctorate, specialization in medicine

[3] Graduates of Pharmacy, Medicine or Dentistry faculties who are placed in a higher education institution with central exams (TUS, DUS, EUS) and continue their specialty education cannot benefit from Erasmus student mobility if they do not have the status of a registered student of the relevant higher education institution.

[4] 5 According to the ECTS Guide of the European Commission, the sufficient number is 60 ECTS credits for one academic year. For detailed information, see https://ec.europa.eu/assets/eac/education/ects/users-guide/docs/ects-users-guide_en.pdf

[5] The workload equivalent of 1 ECTS is 25-30 hours (see Fig. https://op.europa.eu/en/publication-detail/-/publication/da7467e6-8450-11e5-b8b7-01aa75ed71a1 )

[6] Benefiting from similar programs within the scope of Mevlana, TUBITAK, Presidency of Turks Abroad and Related Communities is not included.

[7] In addition to the spouses and children of combat veterans and their spouses and children of war martyrs, 12/4/1991 dated and 3713 numbered 21 of the Anti-Terrorism Law. According to the article, “public officials while performing their duties at home and abroad for acts of terror or adjectives tried to do these tasks as interlocutor, even though injured, becomes disabled, those who died or were killed”s spouse and children of the Decree Law No. 667 date 23 July 2016 and with 7. According to the article, performed on July 15, 2016 coup attempts and terrorist acts, and the continuation of this action because of the actions of these individuals with spouses and children of those who lost their lives or injured civilians, spouses and children of Erasmus+ student mobility to apply for are prioritised.

[8] For prioritization, the student must submit a letter from the Ministry of Family and Social Policies stating that there is a decision on protection, care or housing in accordance with Law No. 2828.

[9] Internships that experience one or more of the following activities are counted in this scope: digital marketing (e.g. Social media management, web analytics, digital graphics, mechanical and architectural design, application, software, or web site and code development; information systems and networks installation, maintenance and management, siberguvenlik, data analytics, data mining and visualization, programming, robotics, and artificial intelligence education. General customer service, request creation, data entry or routine office tasks are not counted in this scope.

[10] https://ec.europa.eu/education/diploma-supplement_en

[11] The provisions of the Grant Agreement concluded with the Higher Education Institution are essential.